CLA IT

FileMover

FileMover

FileMover at Auburn.edu, update, distribute, and request files too large to email.

 

FileMover is designed to help you share files that you can't send through e-mail. The system has been developed by the Office of Information Technology at Auburn University. With FileMover, you can upload and download large files (Outlook is limited to attachments < 25 MB), or files that e-mail clients normally block, like .exe or .mdb files.

E-Mail is a very convenient way to send files to colleagues and students, but there are limitations: Not all file types can be attached to e-mail messages; those filetypes that have the potential to transmit harmful viruses are blocked by some e-mail systems. At Auburn, attachments cannot exceed 25MB. Not only do the large attachments cause issues when moving through e-mail, the attachments take up space in your e-mail file storage system after they are sent.

In the past users have used other methods to transfer large files using the File Transfer Protocol (FTP); now users are using file sharing sites like Dropbox to collaborate and send files to colleagues.

FileMover is designed with the simplicity of attaching a file to an e-mail message and the functionality of being able to send large files to one user or a group of users.

If you have a file to send, simply use the form on the "Upload a File" tab. If you need to receive a file from someone, send them a request with the "Request a File" tab.

FileMover stores files for a one (1) week. While it will provide ample time for files to be distributed, it is not designed as a place for permanent file storage or document management.

You have options for securing your file. If the file is intended for Auburn University employees, you can password-protect it, and/or limit the availability of the download to the AU Campus. If you need to send files to people who work outside of Auburn University, you must disable the security options to allow external systems to download it.

The following pages contain a brief walkthrough of the FileMover system as it is implemented at Auburn.

Section 1. Sending a file using FileMover demonstrates the steps to upload a file and notify the recipient via email that a file is waiting to be downloaded.

Section 2. Downloading a file using FileMover provides additional instructions for users to copy the uploaded files from the system.

Section 3. Requesting a file using FileMover provides instructions for allowing colleagues to use the Auburn FileMover system to send a file from their computer to you.

Sending a File using FileMover

From your Computer to Another Computer

 

image of screen shotUsing a Web Browser (IE, FireFox, Safari, etc) open the URL https://filemover.auburn.edu

Sign in using your Auburn credentials (all requests for transfers must be initiated by an Auburn employee) then press Log In

 

 

 

 

 

Screen shot image“Upload a File” tab is select by default

Click “Choose File” (mac) or “Browse” (pc) to search your computer for the file you wish to send.

Add the Recipients--can send the file to multiple people. Select the magnifying glass to look up e-mail address of Auburn employees.

Notes are optional. Your note will be included on the email the recipients receive.

Security: Require AU Login, if checked, the recipient must have AU credentials before being allowed to download file. On-Campus Downloads Only, if checked, requires recipient to be logged into the AU network (or VPN’d into AU Network if off-campus)

Press Upload File to complete

 

 

 

screenshot imageConfirmation your file has been uploaded and an email has been sent to recipient(s) notifying them of the URL of the uploaded file.

You can click on the encoded URL to view the uploaded file. If you requested security measures on the Upload screen, you will have to type in your credentials to view the file.

Done

 

 

 

 

 

 

Download a File using FileMover

Instructions for Recipients to Download Sent File

 

text of email imageCopy of e-mail generated by the FileMover system to the recipient's e-mail address (the sender will also receive a copy of the e-mail)

Depending on the file type, the direct download link, if clicked, will open the file in a new browser window.

Use the indirect link (second URL) to have the opportunity to download the file to your computer.

 

 

 

 

 

 

 

screen shot imageRight click on the encoded URL to download the file to your computer.

On a Mac, choose the “Download Linked File” option. The file will be downloaded to your Downloads folder.

On a PC, choose the “Save Link As” option, then specify where you want to download the file on your computer.

 

 

 

 

 

 

screen shot imageIf the “Require AU Login” option was selected on upload, then the recipient must sign in using their personal AU Credentials.

 

 

 

 

 

 

Requesting a File using FileMover

Give Another User (off-campus) the Ability to Upload to FileMover

 

screen shot imageUsing a Web Browser (IE, FireFox, Safari, etc) open the URL https://filemover.auburn.edu

Sign in using your Auburn credentials (all requests for transfers must be initiated by an Auburn employee) then press Log In

 

 

 

 

 

screen shot imageChoose the “Request a File” tab

Request Recipient--enter the e-mail address of the person (on-campus or off, AU employee or not) you would like to grant permission to upload a file to the FileMover system and notify you via email when the file is uploaded.

Notes are optional. Your note will be included on the email the recipients receive.

Press Send Request to complete

 

 

 

 

screen shot imageConfirmation your request has been processed.  Your recipient will receive an email with a link and instructions for uploading the file to the FileMover system.

 

 

 

 

 

 

screen shot imageThe person you are requesting a file from will receive an email with a unique link that gives them temporary permission to upload a file to the FileMover system. The recipient of this message will click on the link open the dialog box to upload the file.

 

 

 

 

 

 

 

screen shot imageAfter clicking the link in the above email the recipient will click choose file and select the file they would like to send through FileMover, then Click Upload file, wait for file to Upload, then you as the requestor of the file will receive another email informing you that the file has been uploaded, process and ready for you to download to your computer.

Follow Instructions in Section 2 to download the file to your computer.

Content release date: Thursday, January 26, 2012